SkyMail® Case Study

SkyMail® for Travel Expenses

Case Summary

Challenge
How to keep track of expenses associated with business or personal travel while on the go.

Solution
SkyMail helps document expenses as they happen, cutting down on lost details.

The Background
Most of the USA’s 10M traveling executives, 8M sales people, and millions of other field
based workers in construction, transportation and general business services incur expenses associated with work and personal travel expenses for charitable endeavors may qualify for tax deductions.

The Challenge
Track expenditures made on behalf of the company or organization. Whether an expense is incurred on a company credit card, personal credit card or with cash, the company and/or government requires that the purpose and type of the expense, the amount, and persons attending (if applicable) are documented.

The Solution
SkyMail’s “no typing” email messaging provides a real time method of reporting expenses. Expenses or similar designation is set up as a Contact in the mobile phone book and expenses are reported as they happen. Each voice message is delivered to the email address designated. Typical expenses might be “$29.14 for lunch at Sam’s Café - meeting with Jose to discuss next quarter’s goals and objectives” or “56 miles to Literacy Group training meeting”. Each SkyMail is documented with a date and time stamp in the email which makes tracking easy.

Customer Benefits

• Cash expenses with no receipts, such as room and porter tips, are accounted for
• Tax related expenditures are grouped together
• Less time spent on recreating events and expenses
• Better accountability since each SkyMail has date and time documentation

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